LEAD & CO-LEAD PASTORS ASSISTANT- FULL TIME EMPLOYMENT

The primary role of the Personal Assistant to the Lead Pastors is to serve Victory Church by providing for a wide range of administrative and personal tasks for the Lead Pastor and the Co-Lead Pastor in an organized and timely manner for ministry effectiveness. 

Essential Functions:

  • Oversee and fulfill the administrative and ministry needs of the Lead Pastors. 

  • Create and manage the Lead Pastors’ calendar appointments, meetings, and phone call appointments, including meetings with congregation, staff, ministry contacts, boards, and ministry teams; keep appropriate parties informed in advance. 

  • Manage the email inbox and answer telephone calls and correspondence to the Lead Pastors’ offices. 

  • Maintain communication sent to Lead Pastors through social media and other messaging apps. 

  • Be present at all meetings requested by Lead Pastors for note taking and for providing for any needs that may arise. 

  • Plan, manage and organize the following for the Lead Pastors and coordinate details with all parties involved: travel arrangements, speaking engagements, miscellaneous community involvement, weddings, funerals, planned meetings, events and conferences.  

  • Plan and manage communication, travel arrangements, and elements of hospitality for church guests and guest speakers. 

  • Run both personal and ministry errands for the Lead Pastors. 

  • Be present on Sundays to help with Lead Pastor and ministry needs as they arise. 

  • Manage the expense reporting for the Lead Pastors, as well as expense reporting for Personal Assistant’s spending, following all accounting procedures for purchase orders and check requests. 

Other Duties & Responsibilities:

  • Be aware of the overall church, ministry goals and programs, and the Lead Pastors’ detailed responsibilities related to these. 

  • Serve as a gatekeeper while ensuring people are served in a friendly and professional manner. 

  • Provide scheduling load that promotes strong family-church relationship, working together with Lead Pastors to ensure an effective, healthy, and sustainable rhythm of life and schedule. 

  • Work with communications director to ensure proper branding in ministry areas 

  • Work with staff pastors, department heads, Elders and Board humbly & honorably as collaboration is required for optimal ministry. 

  • Communicate timely with staff and volunteer teams that serve the Lead Pastors and all other emails and phone inquiries. 

  • Plan and organize family needs as requested by the Lead Pastors.  

  • Actively attend and participate in staff and leadership meetings. 

  • Engage in other activities that give opportunities to be a team player with the rest of the staff. 

  • Any other duties as requested by leadership.


Qualifications/Experience/Knowledge Requirements:

  • Bachelor's Degree or equivalent experience in an administrative role. 

  • Strong administrative, organizational, and planning skills with the ability to work effectively while being flexible and adaptable in an ever-changing environment.  

  • A good listener and/or the ability to develop keen listening and observational skills 

  • Advanced communication skills (in person, phone and written). 

  • Proficiency in Microsoft Office software 

  • Knowledge of or ability to learn Planning Center Online software and CDM software  

  • Knowledge and experience necessary to proficiently maintain calendars, email, and computer files. 

  • Compatibility with the life and ministry rhythms of the pastor and his family. 

  • Impeccable character, especially in areas of confidentiality, wise judgement, respect, hospitality, and trust. 

This is a full-time hourly position. To apply, click the link below to fill out the Pre-Application.  Then an Employment Application will be e-mailed to you. 

*Posted 2.3.25